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Committees and Task Groups

The general purpose of the City’s committees and task groups is to provide advice to Council on matters referred to them by Council. Committees and task groups provide recommendations to City Council on a wide range of programs, policies and services.

A committee or task group's mandate and membership are determined by its terms of reference. Members of committees and task groups may consist of members of the public who are residents of the City of Langley or representatives from other local organizations such as the school board, chamber of commerce, business association, and environmental groups. The Chair and Vice-Chair of the committees and task groups are usually members of Council appointed by the Mayor. Staff members also attend as a resource to the group providing information on City operations, bylaws and policies.

The City of Langley welcomes interested residents to become involved in the community by participating in one of its committees and task groups.

FAQS
What is expected of a member of a committee or task group?

Each committee and task group is distinguished by its membership and may include members of the community at large or representatives from various organizations. Council endorses the size and composition of the membership through the terms of reference and by the appointment of the individual members. When an individual applies and is appointed by Council to participate on a particular committee or task group, their role is to represent the community as a whole and to help fulfill the mandate of the committee or task group.   

Each member has one vote on the committee or task group when in attendance at a meeting. If the committee or task group's terms of reference appoint a particular organization as a member, an individual of that organization will participate on the committee or task group as a representative and will have one vote on the committee or task group when in attendance at a meeting.

Most committees and task groups meet once a month between January and December except in August and they usually take place at City Hall.  During the COVID-19 pandemic, meetings are being held virtually via Zoom.  Some meetings are held during the day and others in the evening. Meetings are usually about two hours in length. If a committee or task group member fails to attend three consecutive meetings without leave from the Chair, that person may be removed from the committee or task group.

How do I apply to become a member and serve on a committee or task group?

City Council welcomes applications from citizens interested in volunteering their time. The appointment terms vary and are stipulated in the terms of reference. You are welcome to submit an application any time of year, but the deadline to apply for a position for the upcoming year is November 1st of the current year.

Appointments are made in December and those being considered for a position will be contacted to further discuss your application. 

Click here for our online Committee & Commission application form - If you do not receive a confirmation email within 48 hours of submission, please contact  the Deputy Corporate Officer at pkusack@langleycity.ca (This email address is being protected from spambots. You need JavaScript enabled to view it.)

**Please note all applicants must have their own transportation to and from Langley City Hall

Are committee and task group meetings open to the public to attend?

Yes, members of the public may attend committee and task group meetings to observe the proceedings.

During the COVID-19 pandemic, all committee and task group meetings are being held virtually via Zoom.

You may register to attend a virtual committee or task group meeting to observe the proceedings by emailing your request to the appropriate committee or task group email address on the committee/task group's section of this webpage.  Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will then be forwarded to you with further instructions for attending the meeting. 

Please note that members of the public may observe but not participate in the meeting. 

 

Committees
Advisory Design Panel

Meets the 2nd Wednesday of the month when required

The Advisory Design Panel provides advice to Council regarding the form and character and urban design quality of new development applications. As part of the City’s Nexus of Community visioning strategy, the ADP will also help to ensure new development contributes positively to the City’s image and character, enhances sustainability and livability, creates pedestrian-friendly streets and ‘great public places’ and supports the planned arrival of SkyTrain. Appointments are for a one year term. View the Advisory Design Panel Terms of Reference.

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to adp@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

February 3, 2021

Minutes

December 1, 2020

Board of Variance

Meets the 4th Wednesday of the month when required

The Board of Variance is a 5 member, independent body that primarily deals with requests from citizens for the relaxation of regulations for siting, size and dimensions of buildings where compliance with the City’s Zoning Bylaw would cause an undue hardship. Appointments to this committee are for three years. View the Board of Variance Establishment Bylaw.

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to BOV@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

To be posted

Minutes

To be posted

Youth Advisory Committee

Meets the 1st Thursday of the month

This committee advises Council, staff and the community about current youth issues and makes recommendations on youth strategies, initiatives and policies. It's an excellent opportunity to come together and plan special events for the youth - the most exciting of which is Youth Week in early May each year. Volunteers will gain leadership and communication experience and hands-on skills in a variety of areas. Appointments to this committee are from October - June each school year. Applicants must be between the ages of 15 - 24. View the Youth Advisory Committee Terms of Reference.

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to youthadvisory@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

January 7, 2021
February 3, 2021
March 4, 2021

Minutes

December 3, 2020
January 7, 2021
February 4, 2021

Task Groups
Arts and Culture Task Group

Meets the 3rd Tuesday of the month

This task group will prioritize, evaluate and develop a business case for the implementation of various arts and culture initiatives and programs. For example:

  • “Made in Langley” film location tour;
  • Creating a big labyrinth;
  • Etch in design or artwork along walkways;
  • Sculpture/public art signs for trails and visual identifiers;
  • Holding more evening and winter events and programs;
  • Working artists in parks (sell their artwork);
  • Artists in residence

View the Arts and Culture Task Group Terms of Reference

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to  artsandculture@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

January 19, 2021
February 16, 2021

Minutes

January 19, 2021

Crime Prevention Task Group

Meets the last Thursday of the month

This group is tasked with initiatives such as creating and advancing media messaging about crime prevention, promoting the importance of community connectedness through face to face interaction with the public, sharing information about existing RCMP programs with residents and businesses while learning about crime prevention and community defence model programs through information sharing session with the RCMP and other non-government agencies.

View the Crime Prevention Task Group Terms of Reference.

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to Crimeprevention@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

January 28, 2021
February 25, 2021

Minutes

January 28, 2021

Economic Development Task Group

Meetings set as needed

The mandate of this task group:

  • Develop strategies to advance partnership opportunities that connect the City to economic opportunities by working closely with the Urban Development Institute (UDI), the Downtown Langley Business Improvement Association and the Greater Langley Chamber of Commerce.
  • To develop a work plan to promote, advocate and provide advice on economic development strategies and opportunities by working closely with business stakeholders to advance the City’s Vision.
  • To promote and develop strategies and initiatives to bring in new businesses; strengthen the businesses already located in the city; persuade businesses to remain where they are and expand operations when appropriate; expand and diversify the City’s tax bases.
  • To develop strategies to leverage relationships to establish economic partnerships with other government agencies, communities or entrepreneurs that are mutually beneficial.
  • To provide advice and implement strategies on how to grow and attract job creation in the education, health care, technology, and entertainment sectors.
  • To develop strategies to support start-ups, ‘scale-ups’, and business relocations to Langley City.

View the Economic Development Task Group Terms of Reference

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to ecdevcommittee@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

To be posted

Minutes

To be posted

Environmental Task Group

Meets the 2nd Thursday of the month

This task group will prioritize, evaluate and develop a business case to implement various environmental initiatives and programs. For example:

  • Installation of rain barrels for watering plants
  • Promote solid waste and recycling education programs and incentives for businesses
  • Create a bylaw to ban plastic bags
  • Promote landscaped boulevards and environmental features on boulevards by residents, food production, bees/butterfly gardens
  • Promote landscape, garden and environmental ideas for multi-family homeowners
  • Create an Urban Forest

View the Environmental Task Group Terms of Reference.

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to Environmental@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

February 11, 2021
March 11, 2021

Minutes

To be posted

Performing Arts and Cultural Centre Task Group

Meetings set as needed

Phase 1 of the four (4) phases of the planning process to develop a performing art and cultural facility in the community has been completed. The mandate of the Performing Arts and Cultural Centre Task Group is to carry out Phase 2 of the planning process with the following objectives:

  • Develop a 5 – 10 year detailed provisional business plan and a 25-year high-level provisional business plan.
  • Develop a fundraising campaign plan.
  • Identify potential partner prospects (e.g. individual, corporate, foundations, developers, etc.).
  • Define a governance model for the operation of the centre.

View the Performing Arts and Cultural Centre Task Group Terms of Reference.

If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to performingarts@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an e-mail address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

To be posted

Minutes

To be posted