- Board of Variance - Bylaw
- Advisory Design Panel - Terms of Reference
- Youth Advisory Committee - Terms of Reference
- Canadian Pacific Railway Community Advisory Panel - Terms of Reference
- Community Day Event Committee - Terms of Reference
- Magic of Christmas Parade Committee - Terms of Reference
- Crime Prevention Task Group - Terms of Reference
- Arts and Culture Task Group - Terms of Reference
- Environmental Task Group - Terms of Reference
- Performing Arts and Cultural Centre Task Group - Terms of Reference.
- Economic Development Task Group - Terms of Reference
**Please note all applicants must have their own transportation to and from Langley City Hall.
What do Committees and Task Groups do?
The general purpose of the City’s committees and task groups is to provide advice to Council on matters referred to them by Council. Council’s decision-making process is strengthened by involving committees and task groups in detailed discussions of key issues. The City of Langley feels that the entire community benefits when members of the public work together on committees and task groups to provide advice and as such welcomes interested residents to become involved in the community by participating as a member of one of its committees and task groups.
How do I apply to become a member?
City Council welcomes applications from citizens interested in volunteering their time. The appointment terms vary and are stipulated in the terms of reference. You are welcome to submit an application any time of year by completing the Committee and Task Group Application Form (link below). The deadline to apply for a position for the upcoming year is November 1st of the current year. Appointments are made in December and those being considered for a position will be contacted to further discuss your application.
Who can be members of the Committees and Task Groups?
Committees and task group memberships are determined by the terms of reference and usually consist of members of the public who are residents of the City of Langley or representatives from other local organizations such as the School Board, Chamber of Commerce, Business Association, and Environmental groups. The Chair and Vice Chair of the committees are members of council appointed by the Mayor. Staff members also attend as a resource to the committee providing information on City operations, bylaw and policies.
What is the expectation of a member of a committee and task groups?
Each committee and task group is distinguished by their membership, whether this includes members of the community at large or representatives from various organizations. Council endorses the size and composition of the membership through the terms of reference and by appointment of the individual members. When an individual applies and is appointed by Council to participate on a particular committee, their role is to represent the community as a whole. This member has one vote on the committee when in attendance at a meeting. If the committee’s terms of reference appoints a particular organization as a member, an individual of that organization will participate on the committee as a representative and will have one vote on the committee when in attendance at a meeting.
What is the expected time commitment for a Committee or Task Group Member?
Most committees and task groups meet once a month between January and December except in August and they usually take place at City Hall. Some are during the day and others in the evening. If a committee or task group member fails to attend three consecutive meetings without an exception from the Chair that person may be removed from the committee or task group.
What are the various Committees and Task Groups?
The City has several different committees and task groups providing recommendations on a wide range of programs, policies and services.
Advisory Design Panel - Meets the 2nd Wednesday of the month when required
The Advisory Design Panel provides advice to Council regarding the form and character and urban design quality of new development applications. As part of the City’s Nexus of Community visioning strategy, the ADP will also help to ensure new development contributes positively to the City’s image and character, enhances sustainability and livability, creates pedestrian-friendly streets and ‘great public places’ and supports the planned arrival of SkyTrain. Appointments are for a one year term.
Board of Variance – Meets the 4th Wednesday of the month when required
The Board of Variance is a 5 member, independent body that primarily deals with requests from citizens for the relaxation of regulations for siting, size and dimensions of buildings where compliance with the City’s Zoning Bylaw would cause an undue hardship. Appointments to this committee are for three years.
Youth Advisory Committee - Meets the 1st Thursday of the month
This committee advises Council, staff and the community about current youth issues and makes recommendations on youth strategies, initiatives and policies. It's an excellent opportunity to come together and plan special events for the youth - the most exciting of which is Youth Week in early May each year! Volunteers will gain leadership and communication experience and hands-on skills in a variety of areas. Appointments to this committee are from October - June each school year. Applicants must be between the ages of 15 - 24.
Community Day Event Committee – meeting dates tba
This committee coordinates the Community Day Event held annually on the third Saturday in June. Members work hard behind the scenes to execute a successful event that provides an entire day of family fun in our community. All volunteers are welcome!
Christmas Parade Committee– meeting dates tba
This committee needs individuals overflowing with Christmas spirit to help organize, and work behind the scenes of the Christmas Parade, held every year the first Saturday in December.
Canadian Pacific Railway Community Advisory Panel - meeting dates tba
This committee provides a forum for the exchange of information between CP Rail, the City of Langley and the Township of Langley. The committee members provide recommendations to CPR, the City of Langley and the Township of Langley on specific issues as required, and assist in the resolution of issues between CPR and both communities. Membership is comprised of two council members from each community, two representatives from CPR, staff members of the City & Township, a representative from the Vancouver Port Authority, and one resident 'member at large' from each of the City and the Township of Langley. The members at large are appointed for a two year term.
Crime Prevention Task Group - Meets the last Thursday of the month
This group is tasked with initiatives such as creating and advancing media messaging about crime prevention, promoting the importance of community connectedness through face to face interaction with the public, sharing information about existing RCMP programs with residents and businesses while learning about crime prevention and community defense model programs through information sharing session with the RCMP and other non-government agencies.
Arts and Culture Task Group - Meets the 3rd Tuesday of the month
This task group will prioritize, evaluate and develop a business case for the implementation of various arts and culture initiatives and programs. For example:
- “Made in Langley” film location tour;
- Creating a big labyrinth;
- Etch in design or art work along walkways;
- Sculpture/public art signs for trails and visual identifiers;
- Holding more evening and winter events and programs;
- Working artists in parks (sell their art work);
- Artists in residence
Environmental Task Group - Meets the 2nd Thursday of the month
This task group will prioritize, evaluate and develop a business case for the implementation of various environmental initiatives and programs. For example:
- Installation of rain barrels for watering plants
- Promote solid waste and recycling education programs and incentives for businesses
- Create a bylaw to ban plastic bags
- Promote landscape boulevards and environmental features on boulevards by residents, food production, bees/butterfly gardens
- Promote landscape, garden and environmental ideas for multi-family home owners
- Create an Urban Forest
Performing Arts and Cultural Centre Task Group - Meetings set as needed
Phase 1 of the four (4) phases of the planning process to develop a performing arts and cultural facility in the community has been completed. The mandate of the Performing Arts and Cultural Centre Task Group is to carry out Phase 2 of the planning process with the following objectives:
- Develop a 5 – 10 year detailed provisional business plan and a 25 year high level provisional business plan.
- Develop a fund raising campaign plan.
- Identify potential partner prospects (e.g. individual, corporate, foundations, developers, etc.).
- Define a governance model for the operation of the centre.
- Engage First Nations partnership.
Economic Development Task Group - Meetings set as needed
The mandate of this task group is to:
- Develop strategies to advance partnership opportunities that connect the City to economic opportunities by working closely with the Urban Development Institute (UDI), the Downtown Langley Business Improvement Association and the Greater Langley Chamber of Commerce.
- To develop a work plan to promote, advocate and provide advice on economic development strategies and opportunities by working closely with business stakeholders to advance the City’s Vision.
- To promote and develop strategies and initiatives to bring in new businesses; strengthen the businesses already located in the city; persuade businesses to remain where they are and expand operations when appropriate; expand and diversify city’s tax bases.
- To develop strategies to leverage relationships to establish economic partnerships with other government agencies, communities or entrepreneurs that are mutually beneficial.
- To provide advice and implement strategies on how to grow and attract job creation in the education, health care, technology, and entertainment sectors.
- To develop strategies to support start-ups, ‘scale-ups’, and business relocations to Langley City.